Finance Administration

Keep invoice paperwork, payment follow ups and financial documents moving.

Organise invoice paperwork, track outstanding documents and follow up payments within your guidelines.

When the recurring work needs an owner

An invoice can stall because a purchase order, receipt or completion document is missing. Astrino helps move the paperwork and agreed follow ups forward, with financial decisions remaining with your team.

What Astrino can handle

Invoice preparation using approved information
Invoice sending
Payment follow ups
Accounts receivable administration
Document collection
Statement administration
Expense document organisation
Receipt organisation
Invoice tracking
Outstanding payment reporting

An example workflow

Illustrative process. Your scope is agreed individually.

01Collect approved invoice information02Prepare and check documents03Obtain approval and send04Track and follow up outstanding items

What stays with your team

Approval of amounts, payment arrangements and financial decisions.

How an engagement starts

Start with one recurring workflow. We agree inputs, volume, systems and permissions, working hours, response expectations, approval points, escalation, reporting and quality checks before taking over the work.

Clear scope from the start

Astrino provides administrative support and does not provide regulated accounting, audit, tax, investment, financial or legal advice unless explicitly qualified and contracted to do so.

Good to know

Questions about working together.

Can Astrino work with our existing systems?

Yes, wherever practical. We assess your tools, permissions and process before agreeing the work. A software integration is a separate technical question and depends on available APIs and platform restrictions.

Can we start with one workflow?

Yes. A defined workflow or pilot is a useful starting point. We agree the scope, responsibilities and review criteria before considering additional work.

How is pricing determined?

Operations pricing depends on scope, volume, complexity, systems, frequency, hours, reporting and response requirements. Software pricing depends on requirements, features, roles, integrations, migration, design, testing and handover. We define the work before agreeing a price.

A closer look

Support in context.

HVAC Operations Support

Remote administration for HVAC businesses juggling service enquiries, maintenance schedules, quote follow ups and job completion documents.

Explore this support

Logistics Administration Support

Remote administration for logistics and transport teams managing proof of delivery, load paperwork, customer updates and invoice preparation.

Explore this support

Let’s talk

Keep invoice paperwork, payment follow ups and financial documents moving.

Tell us where the work gets stuck. We’ll discuss a clearly defined next step.

Discuss Finance Administration